Here are affordable board-meeting / board‑portal options (good for small boards, nonprofits or lean teams), with prices, key features and short pros/cons so you can compare quickly.

Quick shortlist (start here)

• Boardable — best all‑round for small nonprofits (per‑user plans, easy to use). (getapp.com)
• BoardSpot — flat monthly pricing (good if you want a single monthly fee, no per‑user cost). (boardspot.com)
• BoardPro — per‑board pricing (transparent; unlimited users per board — good for schools/nonprofits). (boardpro.com)
• BoardEffect (Diligent/BoardEffect) — flexible plans aimed at mission‑driven orgs (quoteable, often used by mid‑size nonprofits). (boardeffect.com)
• Convene (Azeus) — mature board portal with per‑user/year pricing options (can be cost‑effective for moderate user counts). (capterra.com)

Details (price examples and why they’re “affordable”)

• Boardable — pricing tiers advertised as low per‑user/month (examples shown around $21–$36/user/month depending on plan). Features: meeting scheduler, packet generation, document center, task manager, integrations and mobile apps. Pros: built for nonprofits, easy onboarding; has free trial. Good if you want per‑user pricing and lots of self‑service features. (getapp.com)

• BoardSpot — flat monthly plans (example Essentials ~$95/month billed yearly — covers up to ~30 users; higher tiers for larger boards). Features: unlimited document storage, agenda builder, attendance and quorum tracking, voting, eSign in higher plans. Pros: predictable flat fee (no per‑user charges) and grant/discount programs for small nonprofits. (boardspot.com)

• BoardPro — per‑board pricing (starts around $165/month per board; discounts for nonprofits and annual billing). Features: agenda & board‑pack builder, minutes, actions, unlimited users per board. Pros: very transparent per‑board cost and strong nonprofit/school pricing. Good when a single board needs unlimited member access. (boardpro.com)

• BoardEffect (part of Diligent family for mission‑driven orgs) — positions itself as affordable/flexible for nonprofits with plan tiers and quote options (vendor pages promote “designed for mission‑driven organizations”). Pros: governance features tailored to nonprofits; contact vendor for a quote to fit budget. (boardeffect.com)

• Convene (Azeus) — established board portal; many listings show yearly per‑user pricing in the low hundreds (and some vendor pages/marketplaces show per‑user/year or low per‑user monthly equivalents). Pros: strong security, offline tablet apps; often cheaper than large enterprise-only vendors. Good if you prefer a mature product with global use. (capterra.com)

When enterprise isn’t needed (but know the alternatives)

• If you need enterprise features later (advanced GRC, global compliance), vendors like Diligent / OnBoard are leaders — but they are typically much more expensive and often require a sales quote (enterprise pricing examples show substantially higher annual costs). Consider them if your budget grows. (diligent.com)

Practical tips to lower cost

• Ask about nonprofit / small‑org discounts or grant programs (several vendors offer them). (boardspot.com)
• Choose annual billing (many vendors show 10–20% off annual vs monthly). See vendor pricing pages for example discounts. (boardspot.com)
• Start with a free trial or pilot: verify member UX, packet generation speed, offline access and security controls before committing. Most vendors offer 14–30 day trials. (getapp.com)

How to pick (what to decide first)

• Estimate number of active users and whether you prefer per‑user or flat pricing.
• Must‑have features: agenda/packet builder, secure doc storage, offline tablet access, minutes & action tracking, basic voting/eSign.
• Non‑tech board members? Prioritize ease of use and phone/tablet apps.

If you’d like, I can:

• build a 2–3 vendor shortlist based on your board size, meeting frequency and must‑have features (I’ll use those details to pick the best-fit affordable options and include direct vendor/pricing links).

Which would you like next — a shortlist matched to your board (tell me number of users and monthly/annual budget range), or a deeper comparison of any two of the vendors above?