Here are several ready-to-use business email templates you can copy, paste, and customize. Replace bracketed text with your details.

1. Brief introduction / cold outreach Subject: Introduction — [Your Name], [Your Role] at [Company] Hi [Recipient Name], I’m [Your name], [your role] at [Company]. We help [type of clients] solve [problem] by [short value proposition]. I’d like to explore whether we can help [Recipient’s company] with [specific outcome]. Do you have 15–20 minutes next week for a quick call? I’m available [two options: e.g., Tue 9–11 AM or Thu 2–4 PM ET]. Thanks for your time, [Your name] [Title] | [Company] [Phone] | [LinkedIn or website]

2. Follow-up after no response Subject: Quick follow-up on [topic] Hi [Recipient Name], I wanted to follow up on my message below about [topic]. If now isn’t a good time, I understand—would you prefer I check back in [timeframe, e.g., in a few weeks]? If you are interested, I can share a short one-page summary and a few client examples. Best regards, [Your name] [Title] | [Company]

3. Meeting request Subject: Meeting request — [Topic] (15–30 minutes) Hi [Recipient Name], I’d like to schedule a [15/30]-minute meeting to discuss [specific topic/purpose]. Proposed times:

• [Option 1: Date, Time, Time zone]
• [Option 2]
• [Option 3] Please let me know which works, or suggest alternatives. Agenda: 1) [item], 2) [item]. I’ll send a calendar invite once we confirm. Thanks, [Your name]

4. Thank-you after meeting Subject: Thanks — [Meeting topic] Hi [Recipient Name], Thanks for meeting today. I appreciated the chance to discuss [key points]. As agreed, next steps:

• I will [action] by [date].
• You will [action] by [date]. Let me know if I missed anything. Looking forward to continuing. Best, [Your name]

5. Proposal / sending an attachment Subject: Proposal for [Project/Service] — [Company] Hi [Recipient Name], Attached is our proposal for [project/service], including scope, timeline, and pricing. Key highlights:

• Scope: [one-line]
• Timeline: [summary]
• Investment: [summary] Please review and tell me if you’d like to discuss any changes. I’m available for a call to walk through it. Regards, [Your name]

6. Declining politely Subject: Re: [Original subject] Hi [Recipient Name], Thank you for thinking of me/for the opportunity. After consideration, I won’t be able to [participate/accept] at this time. I appreciate the invitation and hope we can find a way to work together in the future. Best wishes, [Your name]

7. Apology for mistake / service issue Subject: Apology and next steps regarding [issue] Hi [Recipient Name], I’m sorry for the [issue—e.g., delay, error] with [product/service]. This happened because [brief reason, if appropriate]. Here’s what we’re doing to fix it:

• [Action 1] — timeframe
• [Action 2] — timeframe We expect full resolution by [date/time]. I’ll update you as soon as it’s complete. Thank you for your patience. Sincerely, [Your name]

8. Resignation (professional) Subject: Resignation — [Your Name] Hi [Manager Name], Please accept this email as formal notice of my resignation from my position as [role], effective [last working day, e.g., October 24, 2025]. I will do everything I can during my notice period to ensure a smooth transition, including [handovers/training/documentation]. Thank you for the opportunities and support. Sincerely, [Your name]

Tips for customizing:

• Keep subject lines short and specific.
• Start with a one-line purpose in the first sentence.
• Use bullet points for actions/next steps.
• Always include a clear call to action and timelines.
• Sign with full name, role, and contact info.

If you want, paste the recipient, purpose, and a few facts and I’ll draft a tailored email for you.